If you noticed that your business has started making lots of copies, there is a big possibility for your printer to not handle everything at all. Thankfully, there are so many companies out there that are offering copiers that you can lease. But then again, if you have never purchased a copier in the past, or perhaps, you hardly ever see anyone using them, there are several essential things that you have to bear in mind when searching, and they are as follow:
First things first, you have to consider whether or not larger prints cost more. Every single one company out there has its own pricing plan, however, the majority of them go by a cost per copy plan. What this means is that you are charged according to the number of copies you are making. On the other hand, when it comes to larger prints, there are several companies that are charging twice for every copy you make. And because of this, it is vital and essential on your end to make sure that you ask them about it so that you are not running into any surprises.
Another factor that you have to consider is knowing whether or not you are charged for service calls. During service visits, there is a high chance for those working on the machine to run hundreds of test copies. In line with this matter at hand, you have to know if you are charged for these prints, or it the company you hire will cover the fee for you. This is an essential factor to consider because this will enable you to make use of the resources that you allocate for the printing.
Not only that, there goes the fact as well that you have to know if you have to pay for the delivery of the supplies or not. You may not know about it but there are actually tons of supplies and parts that go into the copier like imaging units, toner as well as drums. The company whom you are leasing the copier from will supply you with all these things, however, you still have to ask if you are going to pay for the delivery or if they will cover the fees. Asking this will give your idea on the budget that you have to allocate for everything. Having the right budget means that you will be able to do what you can without having to worry about anything.
Other than the things we mentioned above, there are still more than you have to look for when leasing copiers like knowing whether you will be charged for scans or not. There are multifunction copiers out there, and there are times when we find ourselves needing the other functions they have apart from making copies. There are times when we need to do document archiving or e-mail transmission. In most cases, companies that are leasing their copiers will not charge when scanning files, however, it would still be best for you to ask just to be sure. Companies are not the same as they may have different policies and rules that is why making sure of everything will help you a lot in getting their service.